Ever feel overwhelmed with managing all the things? Do you wish you had a magic wand to get everything done in half the time? Well, you’re in the right place. In this post, we’re going to share three simple yet game-changing systems that’ll save you time and make your life so much easier. Buckle up because we’re diving in!
Watch the video for the longer training.
The show notes are below.
First up, let’s talk about content. We all know that creating content is essential for coaches, but let’s be real – it can be a major time-suck. So, how can you maximize the value of your content without working 24/7? Introducing our first system: the Content Repurposing System!
CONTENT REPURPOSING SYSTEM
The idea behind the Content Repurposing System is to simplify your content creation by turning one blog post or video script into multiple pieces of content. Sounds like magic, right? Well, it’s not. All you need is a little creativity and tools to streamline the process.
Here’s how it works. Say you’ve written a killer blog post about setting goals. Don’t just hit “publish” and call it a day. Instead, break that post down into smaller chunks, like social media posts, short-form content, an email newsletter, or even a podcast episode, AI makes this a breeze when you know what prompts to use so there are no more “I can’t create that” excuses!
The key is to track the content you create, and you can do this using a Google spreadsheet or a platform like Airtable or Trello to repurpose it down the road.
When it comes to scheduling across multiple platforms, my favorite platform is Metricool! Super easy to use, and you can start with a FREE account!
In no time, you’ll have turned one blog post into a goldmine of content – without breaking a sweat!
FAVORITE CONTENT TOOLS
Now that we’ve got your content game on point let’s talk about something that’s equally important: connecting with potential clients. If you’re anything like me, you meet people everywhere – online, at events, in the grocery store… you name it. But how do you keep track of all those connections and conversations? That’s where our second system comes in: the Lead Tracking System.
LEAD TRACKING SYSTEM
Your Lead Tracking System is all about staying organized and never missing an opportunity. To get started, you’ll need a tool to store all your leads’ information, like names, contact info, where you met them (online or in person), and any follow-up action required.
You can use a simple spreadsheet, but a CRM tool is the way to go if you want to level up. If you’re just getting started, my favorite platform is Convertkit because it serves a dual purpose as a CRM, but you can also build out landing pages and send emails, so it’s easier to manage than piecemealing your processes.
The key to your lead tracking system is to make it a habit to add new leads as soon as you meet them. Then, schedule regular check-ins to review your leads, follow up with potential clients, and keep the conversation going. This is where having a solid content strategy with additional email touchpoints will continue to add value to your connections.
FAVORITE LEAD TRACKING TOOL
Trust me, a little organization goes a long way, and you’ll never have to wonder, “Who was that person I met at that thing?” again.
So, we’ve covered content and leads – but there’s one more piece of the puzzle: staying focused on your most important goals. That’s where our third and final system comes in: the Planning System.
The Planning System is all about setting priorities and staying laser-focused on what matters most. Here’s how it works:
Start with 90-day planning so you know what your top three goals are to accomplish. This allows you to course correct as needed but most importantly, you’ll get more done than if you start by planning yearly goals.
Break your 90-day plan into monthly goals, and then at the start of each week, take a few minutes to jot down your top priorities. Then, break those priorities down into smaller action steps.
The key here is to be realistic about what you can accomplish in a week. Don’t set yourself up for failure by overloading your to-do list with a gazillion tasks. Remember, we’re all about saving time and making life easier, right?
Once you’ve got your weekly priorities and action items sorted, it’s time to schedule them in your calendar. Whether you’re a die-hard Google Calendar fan or prefer a good old-fashioned paper planner, the idea is the same – block off time to work on your tasks and treat those appointments as non-negotiable. This way, you can ensure that you’re making steady progress towards your goals – without getting sidetracked by all the other “stuff” that inevitably pops up.
And there you have it – our three simple systems that make a difference: the Content Repurposing System, the Lead Tracking System, and the Planning System. By implementing these systems, you’ll be well on your way to saving time, staying organized, and keeping your sanity intact. Because let’s be honest, we could all use a little more of that in our lives!
So are you ready to implement these systems and become the productivity powerhouse you were always meant to be?
Let me know which system you’re going to use first!